License Optimization (SLO)

Software assets are critical elements of IT systems, their management requires complex IT, accounting, and legal knowledge. Software License Optimization (SLO) extends beyond handling the legal risk of non-compliant software usage.

The inadequate treatment of license lifecycles may load significant extra costs and risks on the organization: the financial risk of overlicensing, unfavorable procurement, unused shelfware, etcAccording to IDC: ‘Software license complexity will cost organizations an average of 25% of their software license budgets in 2016.’

More and more CEOs and CFOs realize that software assets are not only the CIO’s problem. Applying license optimization processes and technologies are unavoidable tools risk and cost reduction. Consultants of IPR-Insights are aware of best practices, opportunities, and probable pitfalls, so they can provide organizations a helping hand, so that they spend just as much for software as it is really necessary, and no more.

Our experts are at your disposal including but not limited to these types of consulting services:

ILMT Migration, IBM License Optimization

The vendor does not support License Metric Tool (ILMT) 7.2.2 from September 2016, and v 7.5 from April 2017! From these dates, IBM Support does not help users in resolving any problem related to these versions, and will not publish patches.

IBM License Metric Tool (ILMT)

Latest functions, certifications, and IBM Support is available only in case you migrate your environment to License Metric Tool 9.x, that is a new generation of the application built on BigFix technology. Lack of vendor support to widespread 7.x versions of ILMT makes license managements tasks quite difficult.

Meanwhile, in virtualized environments – with few exceptions –, ILMT usage is a compulsory condition in the license agreement. Auditors of IBM pay particular attention to the fact, whether License Metric Tool is installed in all virtualized IBM software environment, so that software usage data can be recovered. Auditors accept ILMT metrics as authentic.

Based on our experiences, ILMT is installed only in part of systems concerned at most organizations, and even those are often not in use. In lack of full range ILMT usage, not only the virtualized, but the total physical hardware environment must be licensed! Experts of IPR-Insights can assist client in migration and full range installation based on their extensive project experiences.

Analyzing and optimizing IBM software licenses

IPR-Insights optimization service provides you a transparent view on IBM software – Cognos, Tivoli, WebSphere, Lotus, Content Manager, DB2, Rational, Maximo, SPSS, Unica, TM1 – regarding the Effective License Position (ELP) of your organization.

IPR-Insights is not an IBM reseller, so no result of an IBM optimization service in in conflict with our business interests. As an independent licensing consultant, we help our clients in legitimate and cost effective software asset management, so that they spend just as much for software as it is really necessary, and no more!

Why should you use our IBM optimization service?

  • Achieving compliance in IBM software licensing.
  • Optimizing annual IBM Subscription & Support (S&S) costs.
  • You cannot get IBM audit unprepared.
  • Establishing proper IBM license management focus in the organization.

Get clear picture on optimization potential in your IBM license fees in 3 steps

  1. Analyzing installation status
  2. Analyzing legitimacy status
  3. Report and presentation of Effective License Position (ELP)

If you are interested in ILMT migration and IBM license optimization, send us a mail, so that we can inform you personally in detail!

Microsoft Optimization Service

As part of our Microsoft License Optimization Service, our consultants define the information and data needed to determine the license position and then collect the necessary information and data from the client's IT system. We recommend that you use the SAM-Insights software management tool for complete data collection.

After that, the applications found in the IT system are identified - the software knowledge base is updated as necessary. An analysis of the data, information collected, comparison of software use surveyed and documentation of available licenses will provide a basis for determining the actual licensing status and preparing a compliance report.

Of course, compliance can be ensured not solely through the purchase of additional licenses, it is also an important part of optimization to look at the opportunities offered by different license models and eliminate the use of applications that are unnecessary for the operation of the company. Our experts compile their usage optimization and sourcing suggestions based on the above considerations, with particular reference to comparing large enterprise license structures (EA, MPSA, Open License, SPLA, etc.), software tracking capabilities, and subscription / online application capabilities.

Oracle Optimization Service
SAP Optimization Service

Analyzing and Optimizing SAP Software Licenses

Our SAP optimization service automates the optimization of SAP licenses based on the current transactions of SAP systems connected. License reports can be generated automatically, improperly assigned licenses, inactive users and duplications can be identified, and optimal license types allocated to transactions currently in use. Based on project experiences, 20-40% of users are over licensed in SAP systems! Our service facilitates the optimal utilization of all details of the SAP license agreement, including prices, percentage rules, special licenses, transactions, business objects, engines, etc.

Our service provides you a transparent view on the Effective License Position (ELP) of your organization regarding SAP. We are not an SAP reseller, so no result of an SAP optimization service is in conflict with our business interests. As an independent licensing consultant, we help our clients in legitimate and cost-effective software asset management, so that they spend just as much for their software as it is necessary, and no more!

Digital access / indirect use

Digital Access is one of the hottest topics today. Counting interface connections and digital objects, evaluating business use of SAP generated data, and finding the best license types are just a few of the current issues. We provide expert support and the specific samQ tool to establish a firm statement on your SAP indirect access situation and mitigate your financial risk as much as possible. Our experience shows that by far not all cases belong to indirect use that seems to at first glance.

Role and authorization management

GDPR, SoD, Security, all have a lot to do with SAP role and authorization management. SetQ is an easy to deploy tool containing thousands of roles and a wide range of roles and authorization management tools. It automates your SAP access management keeping it audit-ready and reportable any time. Access-based licensing is more at the forefront of SAP’s revenue generation than transactional, so close control of access profiles is crucial.

Advantages of SAP optimization service by IPR-Insights:

  • Decreasing administrative costs: we prepare all systems for LAW-inspection.
  • Decreasing legal risk: automatic audit of all engines of the system launched centrally.
  • No unprepared audit: you will be aware of the audit report content well before even receiving that.
  • A more accurate inventory of current licenses, and future needs..

A clear picture of optimization potential in your SAP license fees in 6 steps

  1. Installing SAP optimization tool
  2. Report on optimization potential
  3. Inventory
  4. User profiles
  5. Optimization report on all individual license types
  6. Rewriting optimized licenses

The result you can expect

  • A complex picture on licenses discovered, special licenses, and percentage rule (Limited Professional / Professional relation)
  • Identifying developer users and free development resources
  • Identifying SAP Third-Party licenses and products (pl.: Business Objects, Adobe Form, Click Schedule, etc.)
  • A central dashboard of all relevant cost-related data (license costs, motor usage of industrial solutions, etc.).

If you are interested in our SAP optimization service, send us a mail so that we can give you detailed information!

If you are interested in the maturity level of your organization’s software asset management processes, please download our maturity model description.